Irish Squash policy is a commitment to protect the rights and privacy of individuals in accordance with the Data Protection Acts.
The data controller is the Irish Squash Chief Operating Officer.
What is Data Protection?
- Data Protection legislation is intended to protect the right to privacy of individuals (all of us) and seeks to ensure that Personal Information is used appropriately by third parties that may have it (Data Controllers)
- In essence Data Protection relates to any information that can be used to identify a living person such as Name, Date of Birth, Address, Phone Number, Email address, Membership Number, IP Address, photographs etc.
- There are other categories of information which currently are defined as Sensitive Personal Data which require more stringent measures of protection and these categories include religion, ethnicity, sexual orientation, trade union membership, medical information etc.What is GDPR?
What is GDPR?
- The General Data Protection Regulations (GDPR) is new EU legislation that comes into effect on the 25th May 2018
- It very clearly sets out the ways in which the privacy rights of every EU citizen must be protected and the ways in which a person’s ‘Personal Data’ can and can’t be used
- It places the onus on the person or entity that collects a person’s information (Data Controller) to comply with the legislation and to demonstrate compliance
Data Protection can be summarised in the following ‘7 Principles’’
- Lawfulness, Fairness, Transparency
- Purpose Limitation (only use for one or more specific purpose)
- Data Minimisation (collect only the amount of data required for the specified purpose(s) )
- Accuracy (ensure data is kept up to date, accurate and complete)
- Storage Limitation (kept for no longer than necessary for the specified purpose(s) )
- Integrity and Confidentiality (processing ensuring appropriate security of data)
- Accountability (essential not only to be compliant, but to be able to demonstrate compliance)
1. All Data will be obtained fairly. Irish Squash collects data to:-
- maintain our membership and stakeholder databases
- undertake marketing and public relation exercises for the promotion of squash
- provide membership and staff services
- perform accounting and other record-keeping functions
- verify members identity
2. Data will be accurate and complete and, where necessary, kept up to date.
3. Data will be adequate, relevant and not excessive in relation to the purposes for which it was obtained.
4. All acquisition methods (e.g. membership, event entry, etc.) will have a clear information piece explaining any intended purposes.
5. Irish Squash does not collect ‘Sensitive Personal Data’. Athletes representing Ireland at away tournaments, when in the care of Irish Squash, will be asked for details of any medical condition/medication/allergies or other condition.
Use and Disclosure of Information
1. Data will be kept only for clear and legal purposes.
2. All Data will be processed fairly and in keeping with the purposes for which it was obtained.
3. Data will not be used, disclosed or processed in any manner incompatible with the purposes for which it was obtained.
4. Disclosure of Data will only be made to third parties who are our agents or servants acting on our directions e.g. World Squash Federation, European Squash Federation or Professional Squash Association, solely for the promotion of squash. Save as required by law (e.g. criminal investigations) no disclosure of Data will be made to third parties for those third parties’ own purposes or use.
5. Under no circumstances will lists of member data/information (i.e. mailing lists or database information) be disclosed to a third party for that third party’s exploitation or use. Data may be legitimately given to Irish Squash servants or agents for legitimate purposes as described above.
By submitting your personal information to us, you signify your consent to our using the information provided in the manner described above.
1. Data will be kept for no longer than is necessary for the primary purpose for which it was obtained. In the case of lapsed members, a facility is provided to unsubscribe from future communications.
2. Data will be retained for any period required by law.
To make an access request, please contact Irish Squash and an Access Request Form will be sent to you.
We keep your personal information private and safe — we do not sell or rent your information.
Should you wish to retrieve or delete the personal data that we store on our website database please click here.